Privacy Policy

Last Updated: January 1, 2025

GeoPast Chronicles ("we," "our," or "us") is committed to protecting the privacy and security of personal information provided by visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website geopastchronicles.org.

1. Information We Collect

1.1 Information You Provide

We may collect personal information that you voluntarily provide when you:

• Submit inquiries through our contact form (name, email address, message content)
• Subscribe to newsletters or updates (email address, name)
• Participate in research collaborations (professional information, institutional affiliations)
• Request analytical services or training opportunities

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and browser type
• Operating system and device information
• Pages viewed and time spent on pages
• Referring website addresses
• Date and time of visits

1.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device. We use:

• Essential Cookies: Required for basic website functionality
• Analytics Cookies: Help us understand how visitors interact with our website
• Preference Cookies: Remember your settings and preferences

You can control cookie settings through your browser preferences. However, disabling certain cookies may limit website functionality.

2. How We Use Your Information

We use collected information for the following purposes:

• Responding to inquiries and providing requested information
• Facilitating research collaboration and service delivery
• Improving website functionality and user experience
• Sending newsletters and updates (with your consent)
• Analyzing website traffic and usage patterns
• Complying with legal obligations
• Protecting against fraudulent or unauthorized activity

3. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA) and United Kingdom, we process personal information based on:

• Consent: You have provided explicit consent for specific purposes
• Legitimate Interests: Processing is necessary for our legitimate business interests
• Contractual Necessity: Processing is required to fulfill contractual obligations
• Legal Obligations: Processing is required to comply with applicable laws

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information in the following circumstances:

• Service Providers: Third-party vendors who assist with website hosting, analytics, or communications
• Research Collaborators: When necessary for legitimate research purposes and with appropriate agreements
• Legal Requirements: When required by law, court order, or governmental authority
• Business Transfers: In connection with mergers, acquisitions, or asset sales

5. Data Security

We implement reasonable technical and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of data transmission using SSL/TLS protocols
• Secure server infrastructure with regular security updates
• Access controls limiting data access to authorized personnel
• Regular security assessments and vulnerability testing

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security of your information.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. When information is no longer needed, we securely delete or anonymize it.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request copies of your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Restriction: Request restriction of processing under certain circumstances
• Portability: Request transfer of your information to another service
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw previously provided consent at any time

To exercise these rights, please contact us using the information provided below.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws different from those in your country. When we transfer information internationally, we ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

9. Children's Privacy

Our website is not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will take steps to delete such information promptly.

10. Third-Party Websites

Our website may contain links to third-party websites not operated by us. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of significant changes by posting the updated policy on our website with a revised "Last Updated" date. Your continued use of the website after changes become effective constitutes acceptance of the updated policy.

12. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

GeoPast Chronicles
27 Stratton Close
Oxford, OX4 1DN
United Kingdom
Email: contact@geopastchronicles.org
Phone: +44 1865 784 321

13. Supervisory Authority

If you are located in the EEA or UK and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.